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1. Planning

According to KOONTZ,

“Planning is deciding in advance - what to do, when to do & how to do. It bridges the gap from where we are & where we want to be”.

 When you are planning, you are identifying the tasks, which are required to achieve the desired goals, outlining how the tasks should be performed, and identifying when and by whom they must be performed.

 Why is planning essential?

Planning provides the organization a better sense of what it wants to achieve and how it can achieve this. You essentially have more focus when you plan for things. In effect, planning ensures the proper utilization of the available resources and the ability to understand how these should be used in order to achieve the goal. A key part of planning is also the vital role it plays in reducing risks.


 How to plan?

  • Gain knowledge of the issues – You need to understand the organizational objectives, the different components they involve, and the available resources you and the team have.
  • Look into the future – The function is about understanding the short- and long-term objectives the organization wants to achieve.
  • Determine the objectives – You need to identify the specific processes and detailed goals that are required to achieve the bigger goal.
  • Create flexible structures – However, your planning needs to be flexible and take into account things don’t always go according to plan.